Agramondis is committed to maintaining high standards of privacy and data protection for our stakeholders and those we work with. This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you.

We have aimed to provide this information concisely and in clear language. It won't cover the full detail of each of our fair processing activities, but if you need further information or want this notice to be provided in an alternative format, please contact us.

· Who we are

· Personal data we collect 

·  Information we collect about you from other sources

· How we collect your personal data

· How we use your personal data

· What are the lawful bases for our processing of your personal data?

· Sharing your personal data

· Your rights under data protection laws

· Data security and retention

· Cookies and Analytics

· Links to other websites

· Changes to this privacy notice

· Contact Us

‘Agramondis’ is an agricultural consulting company specialising in farming, agribusiness, agri-finance and development. With roots in the United Kingdom, Germany and Nigeria, we work globally, with a focus on emerging markets in Africa.

Agramondis is registered in Nigeria with the Corporate Affairs Commission’s Office (RC Number: 1656573).

The majority of our services and products are provided to employees or volunteers who are connected with organisations in the community and voluntary sector, private sector and government. To provide efficient services and support we collect and process personal data.

Information we may collect from you:

· business contact information such as your full name, email address, contact address, job title and the organisations that you are associated with. 

· records of your registration and attendance at events, such as conferences, seminars, training sessions and formal meetings that we organise or host.

· records of your contact and activities with us, including emails, notes from phone calls and face-to-face meetings.

· records of your subscriptions to email bulletin products such as Newsletters, including a log of whether you open the emails and clicked on links.

· photographs, video and/or sound recordings of events and training sessions for use in printed and electronic media, for promotional and archival purposes.

· if you apply for a job or internship with Agramondis we may collect information on your gender, age, personal address, education and employment history. 

· if you participate in one of our business insight surveys, such as the Nigerian Agribusiness Leader Survey, we may collect demographic information such as gender, age, education; information about your areas of business activity, business size, market position and geographic footprint of your business; and personal views on business climate, market trends and the success of certain agricultural policies. 

· standard internet log information, such as your IP address and visitor behaviour patterns. We use Google Analytics to analyse website traffic. You can get more information about Google’s security and privacy principles here and control how your information is used by Google (e.g. for ad personalisation) here.  

· survey responses for our Agribusiness Leadership Survey and other surveys. We use Typeform and Microsoft Forms for our own research surveys (and occasionally for event and training feedback). You can read the Typeform privacy policy here and the Microsoft Forms privacy policy here. Occasionally we may engage survey companies to undertake surveys on our behalf, and the responses we receive will have been anonymised. Privacy information is provided to survey participants.

· Other services: We use MailChimp for to share surveys, newsletters and other content related to Agramondis’ activities. MailChimp may record and pass on information like whether you opened an email sent by it. You can unsubscribe or change your preferences regarding our e-mailing lists on MailChimp at any time, by contacting us directly or using the unsubscribe link is included in every MailChip e-mail you receive form us. You can read the MailChimp privacy policy here. We may occasionally use Google Ads for analysis and marketing purposes. you can read the Google Ads privacy policy here. We also use cloud-based collaboration spaces like Microsoft servers, Teams and SharePoint, Google Drive and Dropbox. If you decide to collaborate with us directly via these services you can read their respective privacy policies here (Microsoft), here (Google) and here (Dropbox). 

We collect personal data from you:

· When you use the contact form on our website to contact us

· When you contact us by telephone, e-mail or messenger for advice or support

· When you subscribe to email bulletin services such as our newsletter 

· When you complete one of our surveys

· When you register to attend an event such as a conference or training session

· When you apply for a job with us.

We use your personal information to:

· contact you in relation to a consulting assignment we carry out for you 

· maintain records of services, advice or support that our staff have provided to you

· contact you occasionally with information about products and services that we provide (note that we will never give your data to third parties for marketing or research purposes, unless you explicitly instruct us to)

· provide digital products and services such as email bulletins and websites, if you sign of to them

· manage registration and attendance at training and events, and to evaluate feedback afterwards

· gather and analyse statistics around email opening and website traffic to help us improve our digital products.

We may anonymiseyour data. This means we will remove personal identifiers from the data, both direct ones (such as name or e-mail address) and indirect ones (such as employment records or other information that can be used to deduce your identity). We may use anonymised data for research purposes in a way it cannot be traced back to you personally.

Under GDPR rules, processing your data is lawful only if one of the following applies:

· You have given us consent to process your personal data for one or more specific purposes

· It is necessary for the performance of a contract with you or processing your data is necessary to take steps which you have requested prior to entering into a contract

· It is necessary in order for us to comply with a legal obligation 

· It is necessary to protect your vital interests or that of another natural person

· It is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (us)

· It is necessary for the purposes of the legitimate interests pursued by the controller (us) or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

We use the following lawful bases to process personal data:

· Where it is in our legitimate interest to provide confirmations or updates about products or services we provide you with, such as fulfilling your request for consulting and advisory services, to attend events, participate in training courses, or help you with any other advice and support.

· Where it is in our legitimate interest to provide our organisation membership service by keeping business contacts informed about membership services and sector updates, including the Agramondis Member Bulletin.

· Where you have subscribed to receive an email bulletin such as Agramondis Newsletters, you will have given consentfor us to store your contact information and to contact you by subscribing. You can unsubscribe at any time from the email itself or by contacting us.

· Where we have legal obligations under the law of any of the jurisdictions where we operate, such as fraud prevention, the exercise of consumer rights, anti-money laundering and under equal opportunity responsibilities.

We do not share your information with any third parties for the purposes of direct marketing, nor do we ever sell your data for any purpose.

We may use data processors who are third parties who provide some services for us (for instance, survey platforms). We have contracts in place with our data processors which limits the purpose of the personal data that has been shared with them to providing the service and acting only on our instructions, and they are bound to confidentiality in doing so.

We may also share personal data with other people or organisations in the following circumstances:

· In some circumstances we may be have a legal obligation to share information for law enforcement purposes, such as to cooperate with investigations or in line with a court order

· If the data have been anonymised before and we have a legitimate interest to share such anonymised data in aggregated form. ‘Anonymised’ means we will remove personal identifiers from the data, both direct ones (such as name or e-mail address) and indirect ones (such as employment records or other information that can be used to deduce your identity). ‘Aggregated form’ means that Information is only viewable in groups and as part of a summary, but not by individual.

· In the course of an investigation, complaint or appeal. In these circumstances we will obtain your explicit consent to do so.

· In any other case where we have obtained your consent to share your information with specific named third parties.

We are committed to upholding the rights granted to you under the General Data Protection Regulation (GDPR):

· The right to be informed about the processing of your personal information

· The right to request access to your personal information and to obtain information about how we process it

· The right to have your personal information erased (the “right to be forgotten”)

· The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed

· The right to object to processing of your personal information

· The right to restrict processing of your personal information

· The right to move, copy or transfer your personal information (“data portability”)

· Rights in relation to automated decision-making which has a legal effect or otherwise significantly affects you.

Please contact us on data.protection@agramondis.comto exercise your rights. You can also contact us on that e-mail address for further clarification or any concerns you have regarding your personal data. Please note that the exercise of your rights are dependent on the lawful basis that has been used for each processing activity.

We minimise the amount of personal data we keep about you and the period of time we hold it for.

In some cases, we retain records for the length of time that we are legally obliged to do so (for example, invoices, payment information, job application and monitoring information, minutes of general meetings and board decisions). In other cases, we apply our retention schedule when we no longer require personal data and ensure its secure deletion or disposal.

We make sure that we don’t collect more personal information than we need in order to carry out our activities and review our practices regularly.

When we use third party services and cloud services to process personal data we take due diligence to make sure that they are reputable and have appropriate data protection practices.

We collect information about your visits to our sites, including where available, your IP address, operating system and browser type. The data cannot be used to identify any individual. To help us gather this information we use cookies; small files stored on the hard drive of your computer. Cookies allow us to improve our site and deliver a better service.

Our sites use:

· Agramondis website session cookie: A session cookie to store your session ID, this cookie is unique to your visit and is required for logging into the site or using the support, comment and booking forms on the site. It can be disabled in your browser.

· Agramondis website JavaScript cookie: A JavaScript cookie which flags up whether or not you have JavaScript enabled (this expires when you close your browser)

· AddThis sharing cookies: These cookies enable the sharing features to work on Agramondis's website. The AddThis feature allows you to easily share links to articles you like, via sites such as Twitter, Facebook, etc. Find out more on the AddThis website. Find out about Twitter's use of data here.

· Google Analytics cookies: We use Google Analytics, a popular web analytics service provided by Google Inc. Google uses cookies to collect and analyse information about how the website is used. Google undertakes not to associate your IP address with other data held by Google. Find out more about Google Analytics here.

If you do not wish to accept cookies you can activate the appropriate settings on your browser, however, you may be unable to access some parts of our sites. To find out more about cookies and how they can be turned off, visit www.aboutcookies.org. We will keep your information confidential except where disclosure is required and permitted by law.

This Survey may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. 

We may change this privacy notice from time to time by updating this page to reflect changes in the law, the type of work we do, and our privacy practices.  We will notify our members and other stakeholders of any meaningful changes to our privacy practice via our website, email, and other digital channels.

This privacy notice was last updated on 05 October 2020.

You can contact our Data Protection Officer on data.protection[at]agramondis.com.